What You Need to Know When Job Hunting with Microsoft Excel

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What You Need to Know When Job Hunting with Microsoft Excel

You have probably already determined that many available jobs require computer training if you are starting in the job market or looking for a career change. The exact skills required for any job will vary greatly depending on the type of position you want, but even basic jobs that require you to use computers will require some familiarity with Excel. Learn What You Need to Know When Job Hunting with Microsoft Excel.

What You Need to Know When Job Hunting with Microsoft Excel
What You Need to Know When Job Hunting with Microsoft Excel

Nevertheless, this requirement shouldn’t completely deter you from applying if you don’t know the program. Regardless of whether you have ever used Microsoft Excel before in your entire life, by reading this article, you will be able to understand what you need to prove when you start applying for jobs with Excel requirements.

Also, Read | How to convert your social media connections into clients

Knowing the terms and interface of Excel

It might surprise you that many businesses still use Microsoft Excel 2003 because companies tend not to upgrade their system until it becomes problematic. In the ten years since then, two full versions have been updated, but Excel remains popular. Therefore, you might need to be familiar with multiple Excel versions when applying for a job. 

Microsoft Excel 2010 is a great example of this.) The majority of the Excel window is made up of small rectangles, regardless of which version you are using (new versions of Microsoft Excel are released every few years and are named after the year they are originally released.) Each rectangle is a cell, and the rows and columns are arranged according to size. There are two types of cells in a spreadsheet: rows and columns.

You can type a number or letter in any cell by clicking on it. What you type in that cell is displayed. It serves as the value for that cell.

With the menus at the top of the screen, you can organize, sort, and customize the appearance of your values and cells.

In Excel, the menus will vary according to your version, and different companies use different versions so that the menus will vary from one company to another. However, most of the core functionality is present in each version, so you should be able to locate the necessary menu action if you are already familiar with what you need to do.

How to do Excel Sorting for Job Hunting

You will need to know how to sort a sequence of cells in Excel when using the program at your new job. You may need to organize a random collection of data that appears on a pre-hire test of your skills. Excel simplifies this task with a single click if you want to organize a series of numbers from highest to lowest or alphabetize a list of last names. You can also choose to sort words by lowest price or by highest price when sorting numbers by lowest price.

Please copy and paste information from one cell to the destination you need by copying and pasting it from that cell to that location. Copy and paste in Excel works the same as if you have used one in another program. Click the cell you want to copy, press Ctrl + C (or Ctrl + X to cut), then click the cell you’d like to paste it in and press Ctrl + V. 

Copying entire rows, columns, or groups of cells is also possible. The row number is located on the left-hand side of the window, or the column letter is located at the top of the window. If using your mouse, highlight the desired cells, then use the copy and paste commands defined earlier.

In Excel, you can hide and unhide items as a final sorting method. With this feature, you can hide a row or column without deleting the data associated with the row or column. Choosing Hide from the context menu will hide a specific row or column. Click the right mouse button to reveal the Hide option. By selecting the rows or columns before and after the hidden series with your mouse, right-clicking the selection, and then selecting Unhide, you can make a row or column visible.

Various ways of formatting Excel displays

In addition to adjusting how your cells look and how they print, you will encounter several other Excel tasks daily. Depending on your version of Excel, you can modify the color of your cells, the font size, and the font’s appearance. By right-clicking a cell and choosing from the short-cut menu, you can change the cell color quickly in all versions of Excel.

Select the Row Height or Column Width option from the right-click menu of a row number or column name to modify the row’s or column’s size. Similarly, if you select a group of rows or columns, this function also applies.

You might also use the Page Setup menu to format your Excel document’s appearance for printing. By clicking Page Setup in the Page Layout section, you’ll be taken to the Page Setup section of the Page Layout menu.

Here you can specify your page orientation, margins, header information, and whether you want gridlines on your page. Excel printed with gridlines provides the best method for making a document more readable, which is an important consideration when printing. As a rule of thumb, I include them by default unless otherwise instructed.

Simple Excel Formulas and Calculations

Adding up numbers in Excel files is the most common thing I encounter. The problem is compounded in business scenarios where many orders and reports are in vast spreadsheets whose rows need to be added together to find the total sale value. 

I have seen people add values manually to Excel, which is almost counterproductive. On the Formulas bar of Excel, there is a button named AutoSum that will automatically sum up a series of numbers. Press the Enter key after selecting the cells you want to add together, then click the AutoSum button. To the right or under the cells you selected, the sum of the cells is indicated in the first cell.

You can also enter formulas into cells for greater control over where the total will appear. It’s common for formulas to be =A1+A2, =A1-A2, =A1*A2, or =A1/A2. Those interested in writing their AutoSum can use the format =SUM(A1:A2).

Practicing makes perfect

Excel can be improved by practicing, just as it can be improved by almost anything in life. Although you might be able to follow directions and complete specific tasks, the real value for an employer will be shown when you can perform those tasks seamlessly from memory. Your productivity will increase, which will make you more valuable. Moreover, as you use Excel more frequently, you will discover other ways to perform tasks and other useful tricks that will make organizing, sorting, and manipulating large amounts of data easier for you.

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